Referral
03/28/2023

TRAC-IT Update 2023-03-28

Local System Managers, Contract Agencies and Independent Contractors: 

Here are the latest TRAC-IT updates and reminders. 

Billing Extract Webinar: April 5, 1:30 – 2:30 

Join us and SSG to get a preview and explanation of the enhanced TRAC-IT billing extracts that will be available in a few months. For some agencies, their final decision about pursuing an EHR upload will depend on the extent to which these billing extracts provide the data they need. Please forward this information to your billing staff if it will be helpful for them to see and hear the information firsthand. 

Link to register – https://attendee.gotowebinar.com/register/1259100672681170012 

Important Reminders about Transition Tasks in TRAC-IT 

  • Transition plans are required even if the family declines a transition conference. This requirement has not changed because of implementing TRAC-IT. 
  • You must hit the Complete button for TRAC-IT to record that a task/activity happened. When you first develop the transition plan in TRAC-IT, you must hit Complete for the date of the transition plan to be reflected accurately in the TRAC-IT transition reports. Hitting Save does not record a date.  If you need to go back to add information to the transition plan later, use the Create Task button, then select Update Transition Plan.  

EHR Kickoff and Documents 

  • If you missed the EHR Kickoff meeting last Friday or would like to review the information shared, you can access the recording and the PPT document here: https://www.itcva.online/trac-it-webinars 
  • Nine (9) documents, including updated Data Dictionary and other technical/support documents, that will be helpful to local agencies and EHR vendors also have been posted to our website: https://www.itcva.online/tracit-documents 
  • The EHR Support Desk is now open and accepting questions regarding the file certification process discussed during the webinar: VATRACIT.FileCertification@ssg-llc.com.  

Timelines 

The following presents an overview of work happening and projected timelines leading up to the December 11, 2023 launch of Phase 2: