Referral
07/20/2023

TRAC-IT Update 2023-07-20

Local System Managers, Contract Agencies and Independent Contractors:

Please note the following TRAC-IT updates and reminders.

User Education Hours (Tips and Tricks Webinars): SSG held the second of three summer office hours yesterday.  If you were unable to participate live in either of the first two, you can find the recordings and written Q&As from each here. The final session will be August 22, 2:30 – 3:30, and will include a presentation on common questions to the Support Desk related to the IFSP. If you already registered for a previous session, you are automatically registered for the August 22 session and do not need to re-register. If you have not registered, here is the registration link for the upcoming session.

Enhancements and Fixes: Now that the required fields have been developed and tested for implementation on December 11, 2023, SSG is working with us to address bug fixes and requested enhancements. We have categorized enhancements into three tiers: ASAP, by December 11, and after December 11. This is the order in which SSG will review the enhancement and scope the work and cost involved so state staff can make final decisions about what can be accomplished and when within the budgeted funds. As promised, we will not implement any changes that impact required fields for EHR uploads prior to December 11, 2023.

Here are the enhancements and fixes that have been deployed since the last TRAC-IT update:

  • Added the option for a user to delete an Insurance Record
  • Made the Manage ICD-10 Code ad hoc task available any time after the referral has been completed 

Fixes will be deployed tomorrow night (July 21) to address the following issues identified by users:

  • Selected Goals not displayed on Contact Note Print Template
  • Service Length should not prefill with 60 minutes (contact notes)
  • Errors on Spanish Confirmation of IFSP  

The next set of enhancements planned include the following:

  • Adding a date range parameter on the Child Extract
  • Updating the text box display for the contact note narrative summary to be much larger so full paragraph write-ups are more easily edited
  • Adding Provider Agency Managers to those who receive expiring certification notifications for their staff  

TRAC-IT User Manual: SSG has added a Change Log to the TRAC-IT User Manual so you can easily see what changes were made, where in the manual and when. You can find the change log right after the Table of Contents.