Referral
07/25/2024

TRAC-IT Update 2024-07-24

Local System Managers, Contract Agencies and Independent Contractors:

Please note the following TRAC-IT updates.

Additional Parent Portal Functionality Coming Soon – As indicated when the parent portal launched recently, parent access to view and sign additional forms through the portal will be coming soon. The ability to see and sign the following is expected to go live on September 16, 2024:

  • Initial EI Service Coordination Plan
  • Eligibility Determination
  • Family Cost Share Agreement
  • Notice and Consent for Assessment for Service Planning
  • Family Cost Share Fee Appeal
  • Temporary Family Cost Share Agreement

This functionality will work like that of the IFSP, IFSP Review and Addendum. Training will be scheduled for Friday, September 6.

Updated EMR Data Dictionary and Sample File – SSG recently reviewed the documentation related to EMR upload and testing and has provided some updates based on what has been observed and the feedback received during file testing. The following updated documents have been posted under Data Dictionary and EHR/EMR Documents on the TRAC-IT Documents page of our website: TRAC-IT Documents – ITCVA

  • Version 9 of the EMR Data Dictionary (CHANGES) – This is a “marked up” version. If the value changed in the Required column, the font is blue. Added rows and added descriptions are in green. No required fields have been added. Some fields that were previously labeled as required have been updated to conditional or not required because they are not required in all circumstances. Added information is included to better explain and address common questions that have arisen during file certification and testing. The Change Log tab of the document further describes the updates.
  • Version 9 of the EMR Data Dictionary (HIGHLIGHTED VERSION) – This is a “clean” version of the updated data dictionary and includes the yellow highlights for fields where placeholder data is allowed.
  • EMR Input File v8 – This version of the sample file has been updated to include all available fields & examples of all three types of contact notes.

 Kyla

-->