TRAC-IT Update 2023-11-17

Local System Managers, Contract Agencies and Independent Contractors:

Here are the latest TRAC-IT updates and reminders.

Training

• The first three trainings took place this week to help prepare users for Phase 2 implementation on 12/11/23. Recordings and Q&As for each session are being posted at TRAC-IT Webinars — Infant & Toddler Connection of Virginia.
• The dates, times, topics and registration links for the remaining two training sessions are as follows:
  • Walk Through and Required Fields for IFSP/Transition/Discharge – November 28th 2-3:30 pm – https://attendee.gotowebinar.com/register/5267527546209537621
  • Walk Through and Required Fields for Contact Notes – November 29th 2-3 pm – https://attendee.gotowebinar.com/register/3611137468220811609 

Sandbox – The Sandbox (training environment) has been updated to reflect the fields that will be required starting 12/11/23 so users can practice and become more familiar with the changes. 

Medicaid EI Benefit Start Date – For children enrolled in the Medicaid EI benefit on or after 11/13/2023, the start date for the Medicaid EI benefit will appear on the bottom of the child’s insurance record in TRAC-IT.  You no longer need to email Keishia White to find out the start date. 

Enhancements: 

• A column has been added to the Service Coordination productivity extract to indicate whether the activity was billable.  
• The solution that will eliminate the requirement to populate the monthly cap field as $0 for children with Medicaid to have those children pull to the service coordination billing extract is on target to deploy tonight. As a reminder this behind-the-scenes, automated process will address the issue for current and future children. 
• Service Plan history and Insurance history are among the additional enhancements planned. 

I hope you have a nice weekend!

Kyla