LSM Online Handbook

Welcome to the Infant & Toddler Conneciton of Virginia!

This page is a compilation of resources and guidance designed to support current Local System Managers (LSMs) in their role and responsibilities as well as provide a framework for orienting new LSMs. This page is not intended to be a standalone tool but should be used as a supplement to other tools and documents provided by ITCVA and the Local Lead Agency.

Section 1: Mission and Key Principles of EI

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Section 2: Virginia Part C Infrastructure

State Part C Office Overview
Local Early Intervention System (LEIS) Regional Map

Section 3: Rights and Procedural Safeguards

Child and Family Rights and Safeguards
EI under Federal Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)

Section 4: LSM Role and Responsibilities

EI Certification for Local System Managers
Local Interagency Coordination Council (LICC) and Local Interagency Agreement Contract Deliverables
Secure Document Transfer
Referral Process Oversight

Section 5: Oversight of Staff and Contracted Providers

Understanding and Implementing Personnel Requirements Developing and Implementing Provider
Contracts Effective Strategies for Oversight of Contract Providers

Section 6: Fiscal Oversight and Monitoring

Data Entry and Notification Requirements for the Medicaid EI Benefit YouTube
How to Complete the Initial Fiscal Form YouTube
How to Complete the Mid-Year and End-of-Year Fiscal Form YouTube
How to Make a Budget Revision YouTube
How to Complete the Therapy Provider Report YouTube

Section 7: Oversight of Service Delivery and Compliance

Ensure Local System Compliance with State and Federal Regulations Ensure Compliance with the
Practice Manual
Facilitate Continuous Quality Improvement
Understanding and Implementing Part C Supervision Requirements Ensure Timely and Accurate Data
Entry in the State Data System
IND 01 (Timely Initiation of Services) – Tracking Timeliness of Service Delivery EXCEL
IND 07 (45-Day Timeline) – Tips for Monitoring Compliance
IND 08 (Transition) – Tips for Monitoring Compliance
Local System Manager (LSM) Handbook UPDATED 2021-10
ITOTS Reports for Local System Monitoring
Quarterly Data Verification Reports: What? Why? How?
Quality Record Review Tool

Section 8: Additional Resources

Virginia Early Intervention Acronyms
Resources on Virginia Early Intervention Professional Development and Infant and Toddler Connection
of Virginia Websites
Determinations and Enforcements